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IIM National Newsletter December 2007
 
IIM Newsletter December 2007
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Vlad Videnovic
National President
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Dear Member,
This is my first message to you as President and I feel very privileged to serve the Institute and look forward to challenges and opportunities that lie ahead.
Today, the role the Institute for Information Management (IIM) plays in the community of information professionals is significantly different than when IIM was formed over 10 years ago. Our mission has extended beyond that of a professional association that brings together users, implementers and vendors in the Information Management (IM) industry. We are becoming much more of a catalyst in creating a community of professionals actively involved in promoting leading practice, organising discussion forums, seminars and building partnerships with organisations that have similar interests and objectives.
We are about to farewell another very interesting year. The trend of consolidations in the market of IM solution vendors that spiked in 2006 has continued in 2007. In 2006 there were a few major acquisitions and increased interest by infrastructure vendors in the Enterprise Content Management and Business Intelligence. The latest example in 2007 is the announced acquisition of Cognos by IBM, in line with their “Information on Demand” strategy that has already resulted in 22 acquisitions of IM vendors in recent years.
On the other end of the market spectrum, Microsoft continues to commoditise components of the enterprise content management puzzle and offers a collection of point solutions and capabilities such as collaboration, content management, search, business process management and enterprise information portal.
Lately we have seen Information Management technologies bringing worlds of structured and unstructured data closer and introducing new capabilities such as content integration, service-oriented applications and content analytics. Gartner, a leading analyst in the content and information management sphere refers to these emerging technologies, solutions and concepts as Enterprise Information Management.
2007 was also a very interesting and dynamic year for the IIM. In this issue of the IIM newsletter you will find an overview of activities and events that were delivered this year, including presentations from the IIM National Conference 2007, as well as draft plans for events and activities in 2008 from a few of our state committees.
In 2007 IIM conducted a survey to examine information management practices and identify key areas of interest of information professionals. This survey revealed an increased interest in information standards. As a result, IIM will take more active role in the definition, promotion and implementation of information management standards.
IIM will continue the work on the IIM new website and explore ways to increase its popularity and make it an ultimate resource for information management professionals. My accolades to Robine and her team for actually implementing our new website and providing such a great platform for the future.
We will continue to explore hot topics in the industry and organise presentations and workshops. One of the themes we will focus on in 2008 is the Business Value of Information. We welcome ideas and suggestions from our members that will help us deliver events and articles that are relevant and interesting to them.
On behalf of the IIM Board, I would like to wish you all a healthy, exciting and prosperous 2008.
Vlad Videnovic
President
Email:VladV@beaconit.com.au
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The Board of IIM welcomes the following new members to the Institute:
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Corporate Members
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VicTrack |
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Individual Members
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Ms Katherine Burke |
Mr Keith Fitzpatrick |
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Ms Letitia Fortune |
Ms Eileen Tannachion |
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Mr Brian Tuck |
Mr Stephen Tuttle |
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Ms Deborah Wilson |
Ms Vesna Vukasin |
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Robine Polach
Editor
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2007 has been a good year for the IIM Newsletter with 5 issues to date. In February we went to a disco, or should I say we envisaged a disco ball with all its reflective services. This analogy helped to set the scene for a series of articles "Management of Information Management" written by Steve Neilsen and myself. I was so pleased when I received October's submitted article, as it was sparked off by this series which lead to the creation of "interoperability" written by Chris Barrett. As Editor, I like seeing this sort of discourse as it shows the IIM Newsletter is reaching people and that its content sparks ideas.
I would like to thank all those authors who wrote and submitted articles over 2007.
2007 was also the year that IIM launched its new website. The new site has made the experience of submitting articles, research, conferences or job vacancies, that much easier for everyone. As the editor, I look forward to receiving articles for the 2008 Newsletters. Yes, anyone has the right to submit, the only requirement is that it has something to do with managing information. As your Editor I wish you a very Happy Christmas and New Year. I look forward to working with and for you all in 2008.
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ACT
Vladimir Videnovic
President
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The ACT Branch had another successful year.
IIM activities started early with preparations for the Information Awareness Month (IAM) 2007. Throughout the month of May various bodies within the information management community including National Archives of Australia (NAA) and IIM organised 15 events.
IAM 2007 started with the launch at the NAA, followed by various events organised by individual organisations under the IAM umbrella and finished with the joint finale event. IIM contributed to the organisation of 2 events, being a joint meeting of the EDRMS and CMS Communities of Practices, and a breakfast seminar "The Top 10 Myths of Record Keeping" presented by Tony Kwan, Chief Information Officer at the Department of Family, Community Services and Indigenous Affairs.
ACT Branch was privileged this year to host the IIM National Conference 2007. Over three days in August, we had 36 speakers delivering 4 workshops, 4 key note speeches, 24 presentations and one panel discussion.
In October, IIM hosted another breakfast seminar on "Complex Voluminous and Technical Publishing: The Missing Piece in Your ECM Strategy" presented by Olya Melinkov, Head Architect from Netcat. Our Annual General Meeting featured an "Overview of Microsoft Office SharePoint Server 2007" presented by Julian Comacchio, Information Management Consultant.
Finally we celebrated a very successful 2007 with a relaxed End of Year function at the Boat House on the Lake.
In 2007 we enjoyed continued support from the National Archives of Australia and Opticon, who provided us with a venue for our committee meetings. Our events in 2007 were sponsored by Acumen Alliance, AdeptKM, Alphawest, Austor, Beacon IT Group, DocsCorp, EMC, EzeScan, Grace Information Management, iCognition, KAZ, Maxus, Netcat, Objective, OpenText and Sensory7.
The activities in 2007 were made possible by the collaborative efforts of the ACT Committee Mark Rogers, Suzette Bailey, Duncan Jamieson, Simon Paton, Gary Harb, Doug Boast, Nigel Carruthers-Taylor, Christine Johnston (Administrator), Mike Taylor (Financial Controller), Colin Towns (Regional Director) and myself as Branch President.
In 2008 ACT Branch will again contribute to the ACT IAM activities. At this stage, we plan to have a joint launch, breakfast seminar, meeting of communities of practice and a joint gala dinner at the end of the May.
The ACT Branch is also considering our traditional one day conference in August 2008.
I would like to thank all the committee members for their hard work and our sponsors and organisations that assisted us for their ongoing support. I look forward to working on events and activities in 2008.
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WA
Carole Harris
President
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Perth has had an exciting year in 2007. The first event had the WA Club bursting at the door hinges with 90 attendees. The crowd were eager to hear about Joined up Government in the UK and Jo Hutchinson who had recently moved to Perth from the UK had the audience's full attention. The key message was the recognition that government agencies need to share information. It was particularly interesting to hear about the citizen centric model that enables the public to contact one agency with a range of issues that previously required contact with several agencies. For example, in one phone call a new rubbish bin can be ordered, the broken street light and the storm damaged road can be reported.
During the year Perth offered a range of events looking at the information sharing and ways to optimise the benefits of technology to improved information management in organisations. It is evident we all need to look at the bigger picture.
Presentations included a cyber view into Web 2.0 and the range of ways to communicate using new technology, the technology being embraced by the generation X and Y staff; Intranet Content Management outlining best practices, issues, challenges and opportunities; and Electronic Content Management for managing business information.
It was no surprise to hear that we have moved from an era where all corporate information was received and managed by skilled records management staff to the current situation where 95% of staff create and capture electronic information, as word documents, e-mail and a range of other formats.
A key presentation towards the end of the year was a major sharing project bringing together local governments and industry. The Electronic Lodgement System (ELS) is a building application lodgement portal, funded by the Federal Government.The portal development consortium included the Western Australian Local Government Association in conjunction with five major metropolitan local governments, the Housing Industry Association and five major builders. The portal enables industry to lodge applications, track the status, add additional information as required and has delivered a streamlined process for dealing with the increased number of applications.
The main message from 2007 has been to bring together or join up organisations to improve information management, to offer a more citizen centric approach and for collaboration across public sector agencies. By looking at the big picture and utilizing technology it is possible to move to improved and more efficient sharing of information to deliver business outcomes.
The theme for 2007 was "Joining the Dots" aiming move towards joining information and government. Positive feedback confirmed our aim was achieved.
In 2008 Perth is looking forward to discussion about key issues relevant to our audience. In February a panel discussion will be offered with speakers from the public sector, education, industry and a recruitment organisation. The burning topic effecting most of Western Australian organisations is attracting and retaining staff in the current market.
A joint committee of IIM, RMAA and AIIA is planning a one day conference event in 2008. The event will present topical points of interest which will enable attendees an opportunity to keep abreast of the trends by being aware of current theory, practice and tools. It is anticipated the event will offer keynote speakers; streams or workshops and be complemented with breakout sessions to explore areas in more detail. Opportunities will be available for vendors and suppliers to sponsor the event.
Watch this space for more details of the exciting events offered by the Perth Branch.
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VIC
Greg Wilson
President
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Following on from 2007, the Melbourne Branch will continue to hold a mix of afternoon and breakfast events in 2008. A draft event programme is now available by following this link.
In May 2008, we will again hold our meeting in conjunction with Information Awareness Month (IAM). The theme for IAM 2008 is "Safety:Security:Privacy".
In 2008, the Melbourne Branch will be holding a one day seminar at the Hilton on the Park on the 1st July. The keynote presentation will be on "Understanding The Victorian Government" and will conclude with a panel discussion. Opportunities are now available for vendors to participate in this showcase event.
Reflecting on 2007, our branch meetings covered a diverse range of topics including document destruction and the legal ramifications, business intelligence, an update from Dr Bonna Jones on the RMIT courses and initiatives, Knowledge Management and Sharepoint. Many of the presentations are available on the IIM website.
I would like to thank our speakers and sponsors for their participation in these events
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Presentations from the IIM National Conference
Held 14 - 16 August 2007
At Rydges Hotel Canberra
NOW Available
By following this link
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Resources added to IIM website through "Contribute" include:
Interoperability - Part 2 Author: Chris Barrett
This article is a follow-up to "Interoperability - Not just a word for the technical" published in the last IIM Newsletter. In that article, I made some observations about the converging disciplines of information management and recordkeeping and the emergence of a field that is an amalgam and evolution of both those disciplines. In the process, I touched on some items that were interesting areas in their own right but didn't really belong with the rest of the article. These were about the (often adverse) effect on operations of the requirements of recordkeeping and information management and the forces that influence them.
As I mentioned in the earlier article, my working life has been almost entirely in the Government sector, and this article is again written from that perspective.
Specifically, this article is about the tendency for both records and information management to focus on the longer term and the bigger picture and, in the process, leave untapped opportunities to enhance daily operations. Ever since the professions of recordkeeping and information management were invented, this has been the source of potential for tension and conflict between these professionals and the operational staff of the business. I am going to concentrate on the IT aspects of this, although similar issues exist in any clerical environment, whether supported by IT or substantially hard copy.
Business Intelligence White Paper courtesy Cognos
Despite collecting a wealth of data about the finance and operations of their business, many companies still have difficulty understanding the basics about their performance and making the right decisions. This paper explores the possibility that the problem is not the amount of data companies work with, but in the ways that data is presented.
Many data presentations (graphs, charts, tables, and so on) are either poorly designed or filled with clutter that distorts and misleads. A company that fixes this problem will not only increase the return it generates from existing data and applications; the resulting improved decisions will improve its overall performance. This White Paper looks at why we may have a data presentation problem, its repercussions, and how we can solve it.
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A New Year, a new lease on information management. IDM's January/February edition will explore issues certain to influence the shape of 2008, including email management and e-discovery.
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