IIM National Newsletter March 2006

IIM NEWSLETTER
MARCH 2006

Robine Polach
National President

Dear Member,
 
The planning of IIM activities for 2006 is well underway.  In the first few months of 2006 State Committees have held very successful events.  I am also pleased to say that NSW is in good hands now and they are planning a series of workshops.
Information Awareness Month, May 2006 is going to be full of events throughout Australia.  IIM is working with RMAA, KM, ALIA, ASA on pulling together various activities in all states.  I am looking forward to these events and you will find them being advertised on our website, and of course all the other sites of the professional groups.  Details of events will also be in our April newsletter.
I am a bit disappointed with my request for peoples impressions of the IIM website. Thank you to Elizabeth Baratto for her feed back which I do appreciate and will take on board all comments.
We have provided in the Newsletter reports that are now available on the IIM's website, details of these are 'In The News' section.
Members would be interested that State Records of SA, in partnership with the State Library of SA, University of SA and Fuji Xerox; have established a Chair in Business Information Management to provide a suite of undergraduate, post-graduate and Masters programs. More information on this initiative is provided below.

Speaking at Melbourne's inaugural breakfast is Robert Craig, a lawyer with Blake Dawson Waldron. Robert will be talking about the new document destruction provisions which will make it a criminal offence to destroy documents knowing they are reasonably likely to be required in legal proceedings. The Bill highlights the need for companies to develop centrally managed and audited document retention systems while regularly communicating document retention protocols to their employees, agents and officers. This will have significant ramifications for us as information managers.
 
The importance of good record-keeping and having appropriate disposal schedules has been gaining an increasing amount of press with the introduction of the new Workplace Relations regime (AFR Article 29 Mar 2006 Business seeks to cut red tape) and, various court cases and inquiries including  Seven Network's $1.1 billion damages case over the demise of its pay-TV arm and the AWB inquiry.
IIM will be keeping an eye open to see if the Government amends the compliance regime, as it will be in everyone's interest to have requirements that don't cost so much that non-compliance is an attractive option. 
Organisations and companies who do take the option of non-compliance, regardless of the likely penalties, may then find that the lack of records is then added to the list of charges thereby incurring increased penalties.
If you have a view on this, please email your thoughts toiim@iim.org.au.
 
In closing I urge all members to participate in the "State of the Industry" survey developed by AIIM International. It is through IIM's partnership with AIIM that we are able to benchmark Australia's document practices with the rest of the world. Results of the survey will be published in latter editions of this Newsletter.
 
Robine Polach
President

The Board of IIM welcomes the following new members to the Institute:
Individual Members
Rose Bollen
Amanda Lea
 
Chung-Nan Chen
Claude Nehme
 
Meriel J Corbett-Weir
Keith Thomas
 
Catherine Hill
Patricia Wichmann
"State of the Industry" International Survey.

As part of IIM's affiliation with the Association for Information and Image Management (AIIM), IIM members are invited to participate in AIIM’s annual “State of the Industry” survey.  Through this participation, we are able to benchmark the performance of Australian organisations relative to document and records management practices and priorities in other regions.
 
The survey only takes about 10 minutes to complete.  If you could take a few minutes by clicking on the link below, it will greatly enhance our ability to understand trends within Australia and improve IIM’s ability to meet your needs and requirements.
 

Closing Date Friday 21st April.
   
Thank you for your involvement in this important industry benchmarking effort.
 
Robine Polach                            John Mancini
President, IIM                              President AIIM
Melbourne
Tuesday April 11th
Time: 7:15 for 7:30am
Finish: 9:15am
Venue: Coopers Inn 
  282 Exhibition Street
  Melbourne
Cost:
  $30 IIM Members
  $40 RMAA Members
  $50 Non-Members  
          
April 2006 Inaugural Breakfast Seminar

Guest Speakers
Tony Ljaskevic 
Department of Infrastructure Victoria
and
Robert CraigLawyer
Blake Dawson Waldron
 
Sponsor: 
Tony Ljaskevic was the Project Director of the ECM Whole of Government tender for the Victorian Government. Tony will present some of the lessons learnt from the tender. 

Robert Craig a lawyer with Blake Dawson Waldron will then discuss the implications of the new Document Destruction provisions currently before the Victorian Parliament's Upper House. 

Chair in Business Information Management established in SA
State Records of SA in partnership with the State Library of SA, University of SA and Fuji Xerox have established a Chair in Business Information Management to provide a suite of undergraduate, post graduate and Masters programs.  This Chair is required to meet an identified need for a new breed of Information Management professional to meet the coming decades challenges in our profession including an aging demographic and current/projected skills shortage.  The Chair program was launched in January 2005 by the Minister for Administrative Services and attracted 150 CE's from the private and public sector (state and local government) organisations as well as other key members of State Cabinet and the Opposition.   Follow this link for more information

 
Greg Hart
Manager Records Management Services
STATE RECORDS OF SOUTH AUSTRALIA 
 
Destruction of Documents: A New Criminal Offence 
In brief:
  • Legislation creating a new criminal offence in relation to the destruction of documents has been introduced into Victorian Parliament.
  • Where documents are reasonably likely to be required in legal proceedings, a person performing the relevant act of destruction who knows this and intends to prevent the document from being used, could be prosecuted for document destruction.
  • Both individuals and companies can be prosecuted.
  • The Bill introduces a "corporate culture" test for assessing a person's intention to prevent a document from being used as evidence, and offers a limited defence of "due diligence".
  • The Bill highlights the need for companies to develop centrally managed and audited document retention systems while regularly communicating document retention protocols to their employees, agents and officers.

Chris Goddard
Partner 
Robert Craig 
Lawyer 
BLAKE DAWSON WALDRON
Business Intelligence Competency Center
David Bowie from SAS Australia and New Zealand has forwarded for IIM members an article from Frank Buytendijk, Research Vice President at Gartner that states that 'The pressure from cost cutting and compliance has put a greater focus on Business Intelligence (BI), but businesses are still using it very tactically,' says Frank Buytendijk, Research Vice President at Gartner. 'Successful organisations realise that having a real vision for BI is the key to business performance and they use information as a resource implemented in their business culture. BI applications require a clear and intimate understanding of the business itself and it is only by working on business and IT issues in tandem that the real value of BI is realised.'

As the demand increases so does the imperative for a sound strategy that meets short terms needs as well as providing the foundation to meet a long-term vision .In order to overcome these common issues, more and more organisations are forming a Business Intelligence Competency Centre. This more holistic approach to business intelligence encompasses more than just the technology - it is part of an overall information strategy.

This white paper discusses how a Business Intelligence Competency Center (BICC) as a permanent formal organisational structure, which includes representatives from the business and IT, can be used to advance and promote the effective use of business intelligence to support the organisation's business strategy. 

Download the full SAS Whitepaper by following this link. 
 
News From New Zealand
 
Archives New Zealand's Annual Report on Recordkeeping 2005 available for download.
IIM members may be interested in the Annual Report of Archives New Zealand on Recordkeeping 2005, which outlines the current state of government recordkeeping in New Zealand, and lists  recommendations by the Chief Executive / Chief Archivist for improvements. Download this report by following this link. 

Archives New Zealand's Electronic Recordkeeping Systems Standard
Read about the Electronic Recordkeeping Systems Standard that Archives New Zealand issued in 2005 by following this link. 
Australian Law Reform Commission Publication
 
Media release from the Australian Law Reform Commission about the issuing of a report into evidence legislation in Australia is available by following this link. 
 
Image and Data's website also provides a search capability  IDM's search interface can be used to provide highly targeted search results of the archives of both the  Image & Data Manager magazine dating back to 1996, as well as the content produced specifically for the Web site. Follow this link to  IDM's Search

IIM is pleased to advise it has endorsed1 the following external conferences.
Organiser
Event Details
Conference Link
 
Online Service Delivery in the Public Sector
Developing and delivering seamless, collaborative and citizen-focused online services and improving access to government and community information

Online Service Delivery for the Public Sector will bring together experts, practitioners and thought-leaders to highlight and examine real-life examples of how service delivery can achieve on its goals and bring benefit to your organisation and the community. You will have the opportunity to learn from best practice tips and shared experiences and walk away with a personal strategy to enhance the adoption and implementation of online service delivery within your environment.

Date: 26 - 28 April 2006
Location: Canberra
 
KM, Content and Collaboration Australia 06
For the last two years Ark Group, through KM Australia, has delivered the region's knowledge management community with an annual knowledge sharing and networking event. Recently, our research has indicated to us trends throughout public and private sectors and across industries that highlight a movement towards convergence within the fields of KM, CM, and IM as strategic disciplines. The vital role that collaboration will play as this trend grows has prompted us to expand the event and incorporate content and collaboration into the overall programme. KM, Content and Collaboration Australia (KCC Australia) will offer you a thorough evaluation of the latent trends, thinking and technology around knowledge and content management and collaborative working.

Date: 14 - 16 August 2006
Location: Sydney

IIR's 12th Annual EDRM Conference 


IIR's 12th Annual EDRM Conference continues to target the key issues and challenges facing the public sector. This case study driven event focuses on the long term outcomes and capabilities of records management. Interoperability, innovative technology, successful project implementation, risk management and issues of privacy, preservation and security are key highlights of this interesting and engaging event. 

The conference has been designed to update you on the latest standards, technologies and methodologies for records and information managers with particular focus to the public sector. 


Date: 28 - 30  March 2006
Location: Melbourne

Enterprise Content ManagementIQPC is proud to present the Enterprise Content Management 2006, a conference specifically designed for the professional who has been tasked to organise and manage any organisation's most dynamic asset; information.


Participants at this event will not only get a better understanding on the importance of implementing ECM strategies, but also learn best practices on how to calculate your specific needs, assess the vendor market to best suit your requirements, structure a implementation plan and how to maximize internal adoption of new business processes.
Date: 19 - 21 June 2006
Location: Dockside Sydney
1. IIM makes every endeavour to ensure quality and relevance to our members. No warranty applies to these events