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IIM National Newsletter April 2007
IIM Newsletter
April 2007
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President's Message
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Robine Polach
National President
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Dear Member,
I hope you had a Happy Easter break and are well rested and refreshed back on the job.
This bio monthly News Letter contains the "2nd part of the Information Management" articles written by Steve Neilsen and myself.
In the month of May we have the Information Awareness Month and I feel proud that so many information professional groups have been working together in the different States to produce a very energetic and fine body of sessions.
To some of the IIM Endorsed Conferences and Seminars we have been able to offer free admission. The lucky IIM person who is able to take advantage of this are asked to provide a small report on the event. We have a report on the "Encouraging a Knowledge Sharing Culture in Professional Services" which was an ARK conference.
In this News Letter I am happy to print the invitation to the IIM initiative to review the IIM Goals and Mission. I look forward to hearing from those who would like to participate.
In the month of April a small team of people are working with 3rd Mill who was the successful applicant for the management of the IIM website. I will keep you all posted with the outcome and I am hoping that by the end of July we will have the new look and feel of the IIM website in time for the IIM National Conference.
I am also pleased to be able to report that IIM created a template Memorandum of Understanding and sent this to other Professional Groups. I look forward to hearing back from these groups and will let you know of any new alliances that we make.
Robine Polach
President
Email:robinep@internode.on.net
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New Members
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The Board of IIM welcomes the following new members to the Institute:
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Individual Members
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Mr Scott Deane
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Ms Suzanne Bacon
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Mr John Jamieson
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Ms Robyn Waller
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Review of IIM's Goals and Objectives
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Elaine Eccleston wrote with regards to the AGM Panel discussion in 2006 "In the nineties, a group of forward-thinking information professionals, led by Len Asprey and Judith Ellis, saw that there was a need for an over-arching organisation to enable broader and more helpful communication between middle and senior executives in government (Federal, State and Local), private enterprise including vendors and the various information-related associations" (IIM AGM & Panel Discussion12 October 2006) http://www.iim.org.au/national/html/iim_agm_2006.cfm )
Elaine then continued that “it was also around that same time that IIM developed it's Mission and Goals". She went on to say that in her view “the emphasis soon became centred on users of information management systems and the providers of enabling technologies, rather than addressing the management of the intellectual content of information”.
In her concluding comments, Elaine said that “ten years down the track, it’s probably time to re-visit our Vision, Mission and Objectives to assure ourselves that we are ‘on the right track’, or if we decide that those statements need modification, let us not shy away from the task.”
The Board invites any IIM member wishing to contribute to this Review to email the IIM Office at iim@iim.org.au with your expression of interest.
To read more about this initiative Click Here
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IIM National Conference
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IIM National Conference
"Managing Information Today and Tomorrow"
Venue: Rydges Hotel Canberra
Dates: 14 - 16 August 2007
Key Information Management Event for 2007 - Put it in YOUR Diary TODAY
Sponsorship Opportunities still available.
Interested in Presenting? Click Here for more information
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IIM Branch Events
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State
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Date
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Melbourne
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Tuesday 29th May
Note: The April 17th Meeting has been rescheduled to May
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KNOWLEDGE MANAGEMENT
Speaker: Luke Naismith, Corporate Strategy Manager,
Department of Justice
Time: 4:30pm
Venue: Coopers Inn , 282 Exhibition Street, Melbourne
Cost: IIM, RMAA, HIMAA & ALIA Members - Free
Non-Members - $15
Registrations: Booking Form Link
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Brisbane
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Wednesday 9th May
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CONNECTING INFORMATION and PEOPLE
Speaker: Ray Rogers (Director Netcat.biz) and Dr Rasmussen
Time: 7:00am
Venue:Hilton Hotel, 190 Elizabeth St Brisbane
Cost: IIM and RMAA Members - $35
Non-Members - $45
Registrations: Booking Form Link
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Sydney
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Wednesday 2nd May
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SHAREPOINT 2007 AND BEYOND
Speaker: Pieter Reede, Microsoft Pty Ltd
Time: 7:45am
Venue: L'Aqua, Cockle Bay Wharf, Darling Park
Cost: IIM Members - Free
Non-Members - $30
Registrations: Booking Form Link
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IIM Branch Event Presentations Now Available @ www.iim.org.au
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May - Information Awareness Month
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The purpose of Information Awareness Month (IAM) is to increase public awareness of the breadth of the information industry through a series of events all through the month of May. Showing the importance of properly maintaining good records and information as it relates to everyone from gl bal Corporations through to small business and even the homemaker - to "connect information and people".
IAM is a collaborative event between various bodies, including IIM, within the records, archives, library and information management community and this commonality of purpose reflects the fact that the various bodies are recognised as some of the most widely respected professional bodies in the information management community within not only Australasia but worldwide. It is hoped that over time other industry Associations globally will embrace Information Awareness Month.
Follow this link to "What's On During IAM"
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What's New On Standards
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SAI Global, the publicity arm of Standards Australia has a set of draft publications that are free to download - see: http://www.saiglobal.com/shop/Script/PortalQuality.asp. You never know what useful info is there unless you visit this website.
Click on the "Search" facility in the top bar, select "Search for a Draft", then fill in Search box for say: Information, or Recordkeeping, Quality or whatever.
There is a much wider variety of ICT related documents available of course that may be just germane to your current project.
REMINDER: ANY STANDARD CAN BE PURCHASED THROUGH THE IIM OFFICE AT A 15% DISCOUNT TO RRP.
The British Standards Institution (BSI) has published a new guide for information and records management to help organisations of all sizes and sectors operate more efficiently.
Effective Records Management - Part 4: How to comply with BS ISO 15489-1 is designed to meet the challenge of ensuring that an organisation's records are credible and trustworthy, are able to provide a defence when required and provide an accurate source of information on which to base decisions for future activities. This new publication explains the requirements of BS ISO 15489-1:2001 and the range of options available so that an appropriate level of compliance can be selected.
It suggests approaches that can be adopted to build a portfolio of evidence, which demonstrates compliance to the degree that is required.
The authors have included tips on how to implement some of the standard's requirements, based on their combined 50 years of professional knowledge.
There are sample forms with guidance notes for completion to help make the workbook clear and easy to use.
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Information Management Series
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Information comes in many forms, from books and journals, corporate records, discussions over coffee, spreadsheets, emails, and your organisation’s systems.
As Information Managers we should be aware of the impact of a well-told story.
Librarians are information professionals who manage information and services to meet people’s information needs. Archivists are also in the business of managing information. They manage information by ensuring safe storage, cataloguing and retrieval of documents and items.
With the advent of Information Technology we now have more opportunities and challenges to manage our corporate records.
Technology also creates new challenges for the modern information manager.
An information manager (records manager) can assist by Identifying sources of information and classifying these sources to eliminate the inappropriate data, ambiguity, and duplicates of same data. The information manager can also help legitimise data and ensure an audit trail exists.
That is people use technology to find information it is there skill that interprets and places the information into the correct context. Over time a good information manager will gather evidence and stories about how understanding systems and the management of information helped the organisation. As an information manager you have to be an active part of the organisation and actively interact with all the other information managers across the organisation.
Read the complete article by clicking here.
Authors: Steve Neilsen works in the IT industry and has a keen interest in Information Management and Robine Polach, works as an "Information Architect" and is President of IIM.
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Image & Data Highlights 
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Articles in the March/April 2007 issue of Image and Data Manager included:
Access Point: Access Card privacy warning
eDiscovery: With the recently introduced Federal Rules of Civil Procedure, there is growing concern in the US about the cost of e-Discovery. Deacons Lawyers' Michael Park offers the low down on the situation in Australia.
The Email Vault: Archiving Against Litigation. An archived email could one day be the key to escaping an awkward and expensive court room drama. It's pulling big business for rmail archiving vendors and offering a new wave of convenience for end-users.
Pooling Knowledge For Water Reform: For a nation suffering from a major water crisis, our water information is currently in a state of disrepair. Can the Federal Government's $480 million national water information strategy finally provide the means to measuring, what we can then move on to manage?
Special Feature: Email Management
Follow this link to the latest Industry News.
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ACCESS Card Watch
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This article talks about the dangers to individual security and privacy, and the failure to provide adequate, and clear, information about the card and the associated system to enable informed public consideration and debate.
Author: Electronic Frontiers Australia. Title "Access identity card a criminal honeypot"
Publisher; “The Word on Canberra & Queanbeyan” a Community Newspaper. Written by its readers; February/March 2007; Issue 28 - Monthly.http://www.theword.com.au/index.php/content/view/full/3792
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Report on ARK's Conference
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"Encouraging a Knowledge Sharing Culture in Professional Services Conference"
The conference was efficiently chaired and facilitated by Dr Helen Paige, Principal, Advance Knowledge Networks. The first day's conference papers certainly set the scene on how to start positioning Knowledge Management into our organisations, how to obtain management support to do this by gaining strategic recognition for Knowledge Management. The papers also provided a lot of practical information on capturing and disseminating information and setting-up databases. Full Article
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IIM Endorsed Conferences & Seminars
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IIM is pleased to advise it has endorsed1 the following external conferences.
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Organiser
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Event Details
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Conference Link
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5th Annual Knowledge Management Conference and Exhibition
"Knowledge, Discovery and Collaboration
Ark Group Australia has worked closely with the KM community to ensure that KM Australia 2007 delivers new initiatives to increase knowledge sharing and networking opportunities to make your time at the event valuable.
You will see advances in KM methods coupled with today’s collaborative working You will see advances in KM methods coupled with today’s collaborative working techniques.
Date: 23 - 25 Jul 2007
Venue: Sydney Convention Centre
IIM Member Discount: 15% applies
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IT Project Management 2007
IT Project Management 07 is Australia's leading forum for programme and project management leaders. Hear innovative case studies and learn real techniques
Date: 1-2 May 2007
Location: Sydney, Australia
IIM Member Discount: 15% applies. Quote Priority Code C*100/LN
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AFR GovTech Summit 2007
Australia's foremost government specific technology event addressing:
. Shared Services & Procurement
. Spatially Enabling Government
. Security & Fraud
Date: 19 - 20 July 2007
Location: Hyatt Hotel, Canberra
IIM Member Discount: 10% applies.
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1. IIM makes every endeavour to ensure quality and relevance to our members. No warranty applies to these events
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PRIVACY POLICY
The IIM respects your privacy. We do not disseminate your contact details to any third party. Your details are used solely by us to advise you of industry events and news of relevance to information management professionals. Should you prefer not to receive emails from us, simply reply to this message in the subject line with UNSUBSCRIBE. You can view IIM's Privacy Policy here
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